Job Title: Finance & Operations Coordinator
Location: Flexible – must be comfortable working from a home-based environment
Reporting to: Executive Director/Board Treasurer
Salary: $52,000
BACKGROUND:
IndieSpace and the Indie Theater Fund celebrate and center independent theater-making in New York City by providing radically transparent, responsive and equity-focused: funding, real estate programs, professional development, and advocacy to individual artists, theater companies, and indie venues. IndieSpace and the Indie Theater Fund will be finalizing a merger in 2022 and maintaining the programming of both organizations moving forward.
Since the beginning of the COVID-19 crisis, IndieSpace and The Indie Theater Fund have provided immediate, emergency relief for independent artists and the smallest organizations in NYC in the form of Rapid Relief Emergency Grants, Venue funds, landlord negotiations, and re-opening support. In addition, IndieSpace supports historically excluded artists and addresses systemic inequities in funding, real estate and advocacy. This position will help us continue this work as we merge and expand to offer a full complement of support for the NYC Indie Artist community.
POSITION SUMMARY:
The Finance & Operations Coordinator will work full-time, with flexible hours, as a key member of our growing team, especially with the Executive Director, Randi Berry, and our Board Treasurer, Brian Berk. This position is perfect for someone interested in working in a collaborative environment with the ability to have real impact and input. The Finance & Operations Coordinator will have a committee seat on the Board of Directors and help steer the vision of our service organization.
IndieSpace/Indie Theater Fund is a distributed organization, with staff members working where they are most comfortable and effective in the New York City area. Ultimately, as we establish our first Indie Theater space, some of our operations will enjoy the ability to collaborate there face to face, as needed.
Under the guidance of our Executive Director and Board Leadership, the Finance & Operations Coordinator has the opportunity to bring their “managing is both art and science” perspective to lead the daily fiscal and operational life of the group while revolutionizing how our team functions and how we serve the theater community.
Benefits Summary:
IndieSpace/Indie Theater Fund is 100% committed to a human-centered workplace, based in equity and justice. IndieSpace offers an informal “take what you need” vacation policy, and a remote work policy with flexible hours. Here is an overview of our other benefits:
- Employer sponsored health plans
- Paid Family Medical Leave
- Flexible PTO with personal days and paid holidays
- One week office closure between Christmas and New Year’s and one week Summer office closure
- Annual Theater ticket stipend per employee
- Paid professional development opportunities
Responsibilities Include:
This is not an exhaustive list; it’s representative of the broad scope of responsibility you’ll enjoy in this position. We encourage you to apply if you love a good spreadsheet, are giddy about numbers and lists and are excited to take ownership of your area and use your expertise to help indie artists and theater-makers. Our work is responsive to the needs of the community – and so, sometimes, things change in the blink of an eye. Someone that can pivot quickly and shift priorities will do well in this role. We love finding efficiencies and ways to make things easier on our artists.
Financial Accounting and Reporting:
- Generate and maintain timely and accurate financial statements and reports at both the organizational and program levels
- Maintain accounting systems for cash management, accounts payable, accounts receivable, investments, and other balance sheet accounts
- Manage invoices and accounts payable
- Manage payouts to artists and tracking of all grants and lotteries
- Ensure timely reconciliation of revenue and expense accounts
- Develop and plan budgets
- Manage banking and credit card relationships
Payroll and HR:
- Work with staff, vendors, and consultants to oversee all payroll and HR functions to ensure that employees are paid in a timely and accurate manner and receive all appropriate benefits.
Program Support and Administration:
- Data entry and management of Salesforce and Contact Lists
- Tracking of organizational goals and metrics
- Creation of reports for the Board, partners and funders
- Assisting the Executive Director with general administrative tasks
Required Knowledge, Skills & Abilities:
Unsurprisingly, like an indie theater company, at IndieSpace/Indie Theater Fund we get a lot done with limited resources and we are all passionate about the work we do. Do you like a challenge, and are you ok trying new things and making a mistake? Failing forward? To thrive here, it’ll help if you’re very organized, able to “now” and “later” both at the same time, and do it clearly. Do you have experience juggling and keeping the right projects moving along, on time? Do you know when to say “wait” or “no” to be sure that you and your colleagues don’t lose sight of things that have already been started or what’s truly important? If so, we are going to love each other and this could be your new work home.
Our primary goal is to center artists and help them feel cared for whenever they are engaging with our organization. We feel the same way about our staff.
IndieSpace is seeking candidates who are:
- Empathetic. Understanding where artists and other employees are coming from and addressing situations without judgment.
- Resilient. This role is always evolving. There is no real roadmap. We need someone who can roll with the uncertainty created by constant change and still maintain healthy boundaries around work-life balance.
- Humble. You can own your mistakes and model imperfection while in the spotlight. Finding ways to give credit and lift up others.
- Collaborative. Working alongside others to create the best possible experience for other employees and the artists we serve. Doing your part while trusting others to do theirs.
- Curious. Understanding that you don’t have all the answers while creating spaces for others to share their wisdom.
- Organized. We are constantly juggling multiple programs. Staying organized is key to success in this role.
- Strong Communicators. Because our work is distributed, communication between staff is key and communication with artists must be efficient, clear and heart centered.
- Committed to anti-racism and social justice. IndieSpace is building a culture that proactively works against hate, violence, and harm. We expect our staff to name, notice, and dismantle systems of oppression in our company, the community, and the world.
In addition, the ideal candidate will have experience with online platforms such as Google Drive/Suite, Salesforce and Quickbooks. Major plus, non profit management experience.
Interested candidates should send a resume and cover letter to jobs@indiespace.org.
INDIESPACE/INDIE THEATER FUND provides equal employment opportunities to all employees and applicants without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, (or related medical conditions, including, but not limited to lactation), physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer-related or HIV/AIDS-related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws.
Women, Global Majority/BIPOC, Disabled, Transgender/GNC individuals and members of other underrepresented populations are strongly encouraged to apply. Caregivers and those that need a flexible or adaptive schedule are also strongly encouraged to apply.
BLACK LIVES MATTER – IndieSpace and Indie Theater Fund stand in solidarity with our Black theater-making community, artists, audience and neighbors. We acknowledge that our organization and the theaters we support benefit from a system that inhibits Black artists and theatrical members from fully realizing their artistic vision and goals, and also limits Black theater-makers from property ownership. By offering our services for free and shifting power dynamics between artists, art and theater support groups and real estate owners, we have made progress, although we still have significant work ahead. As we look towards our merger, our combined board and staff will actively consider how our goals and programming must evolve to address systemic impediments to Black artists and theater.
For more information on our organizations, please visit our websites at https://www.indietheaterfund.org and http://www.indiespace.org.
